The Veteran's Spouse


Letter Templates











































































































 

The Department of Veterans Affairs runs on paper.

Once you accept the fact that VA prefers paper over any other method of communication, you'll be better prepared to deal with them effectively.  Writing a letter and sending it to the VA Regional Office nearest to you is the most effective way of communicating your questions to VA.

We recommend that you do not call and toll free numbers. Don't fax anything to the VA. Do not hand deliver documents to VA. Don't use email or any other electronic means to communicate with VA.

Always use a letter that is brief, to the point and don't forget to sign it and state your address.

Your letter should always be mailed using certified mail, return receipt requested. The certified mail costs a few dollars but having the receipt as proof that you sent the mail is priceless. VA loses a lot of paper.

Any letter should resemble the letters that the VA mails to veterans.  If you aren't sure of the proper address to mail your letter to click here.  Remember, keep your letter brief. This is a business letter.

Keep your words polite and always courteous. There is a person reading it and that person has 100 more like yours to work on. If you are rude and YELL USING ALL CAPS or otherwise show how upset you are, your request may go to the bottom of the stack and be there for a very long time.

Get organized and keep your records in good order. You'll probably need copies in the future.

Keep your words polite and always courteous. There is a person reading it and that person has 100 more like yours to work on. If you are rude and YELL USING ALL CAPS or otherwise show how upset you are, your request may go to the bottom of the stack and be there for a very long time.
Get organized and keep your records in good order. You'll probably need copies in the future.








General Template for Communications with VA

DATE
Certified Mail, RRR
ADDRESS of VA Regional Office
Numbers Of The Veteran: Social Security, etc.

Dear Sir/Madame:

This letter will notify you of my (questions, requests for benefits, etc.)

STATE YOUR QUESTIONS NOW.

Thank you for your kind consideration.

Respectfully,

SIGNATURE

Your Name

Relation To Veteran

Address
Telephone Number
Email Address

Enclosures
(a)
(b)
(c)










Letter Template to request increase in existing benefits

DATE

VIA Certified Mail RRR

Department of Veterans Affairs
Your Regional Office
PO Box 12345-0987
The Big City, State ZIP

Reference: DOE, JOHN L / 000/111/9087

Dear Sir/Madame:

I am currently rated for NAME CONDITION RATED at 10%.

I believe that my condition has steadily
become worse since this rating was awarded. I have compared my current condition to that listed in the Schedule For Rating Disabilities and I see that it would be more appropriate that I would now be rated at 30%.

I am applying for that rating increase.

Thank you for your kind consideration of my request.


Respectfully,

Signature

Your Name

ADDRESS
TELEPHONE
EMAIL








 
Template for Notice of Disagreement (NOD)

DATE

VIA Certified Mail RRR

Department of Veterans Affairs
Your Regional Office
PO Box 12345-0987
The Big City, State ZIP

Reference: DOE, JOHN L / 000/111/9087


Dear Sir/Madame:

I applied for a disability benefit rating DATE. I am in receipt of your letter of DATE that notifies me that your decision is to deny my request.

This letter is my Notice of Disagreement with that decision.

I wish to appeal that decision using the DRO process. Thank you for your kind consideration of my request.

Respectfully,

John Doe

ADDRESS
TELEPHONE
EMAIL




Problems with Health Care or Medical Problem

Date

VIA Certified Mail RRR

Address Of VA Medical Center

Reference: Veterans Name, SSN, VA Claim Number

Dear (Sir/Madame or the name of the person you are writing to):

This letter will tell you of an event that I believe has harmed me. (Or...This letter will tell you of a situation that I believe is harmful to myself and other veterans. You should briefly state why you're writing this message.)

At this point in your letter, you describe what you believe is the problem. Keep it brief. Check your spelling. Don't ramble. Make your point and be quiet.

Thank you for your kind attention to my statement. I will look forward to your reply at your earliest convenience.

Respectfully,

Your Name
Address
Telephone Number
Email Address









Congressional Representative Letter

Date

VIA Certified Mail RRR

Address - Local Office (click link to show who your rep is)

Reference: Veterans Name, SSN, VA Claim Number


Dear (The name of the person you are writing to):


Opening statement. One sentence. Why I am writing this.

Letter body. The brief details of your specific problem.


Close the letter. 


Respectfully,

Joe Sixpak, Veteran

Address
Telephone Number
Email Address







 


Nexus Letter Template

Date

VIA Certified Mail, Return Receipt

Reference: Your full name

Your reference numbers, SSN, etc.

To whom it may concern;

I am a (specialty) physician (Medical Doctor).  I have reviewed the Service Medical Record of Veteran Josephine Sixpack as well as her more
contemporary medical records and history.(If a physical examination has occurred, discuss that and report the findings now.) 

(Describe rationale. For example; This veteran has no known history of exposure to risk factors that may pose a risk for the hepatitis C virus. There are no tattoos and the veteran denies a history of multiple sexual partners, intranasal cocaine abuse, IV drug abuse, etc.  

I have concluded and it is my opinion that it is more likely than not that the veteran's current condition 
of (name the condition, illness, injury) was caused by (events) and during the time of military service.

(Signed)

Ima Quack, M.D.

Address, etc.
Enclosure; Curriculum Vitae

The language above is specific and needs certain details.  Click here to view more on writing a nexus letter.






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